SUMMARYThe Administration Manager will aide in effectively managing and developing the Executive Support and Administration group to provide efficient, high-quality, executive and administrative support to the organization. This position requires a high level of stakeholder management, organizational and communication skills as well as tact, integrity, professionalism, resourcefulness, ability to prioritize and multi-task, excellent communication skills and the highest degree of confidentiality. PRIMARY RESPONSIBILITIES•Provide leadership support to the Executive Support and Administration team by aiding in creating, maintaining and executing policies and procedures to ensure smooth stakeholder support operation. •Collaborate with the senior manager and the team leaders to plan and execute strategies for the expansion of scope and growing the support functions, portfolio and the number of executives being supported. •Directly oversee the Senior EA League (SEAL) and manage the day-to-day operations of this group, including their stakeholders.  •Support talent acquisition efforts and work closely with the transitions team for new roles and requirements. •Cultivate and manage relations with all executives and stakeholders supported by assigned teams. •Drive satisfaction through proactive engagement, communication, issue resolution, and partnership building with stakeholders. •Resolve complex operational issues associated with expense reporting, travel planning, meeting planning and execution, calendar management, timecard submissions, purchase orders, special projects and other administrative tasks being supported by the team. •Provide effective leadership to assigned staff members, ensuring all deadlines and deliverables are met with high quality and in a timely manner. •Be able to manage a team to drive the best results and provide the best customer services for both internal and external customers. •Define, measure and utilize metrics to improve performance of the team. Ensure adherence to the metrics agreed, standard operating procedures and quality standards •Promote a collaborative and service-oriented team culture focused on operational excellence •Develop training, mentoring and succession planning to upskill the talents •Recommend cross-functional process alignment and standardizations within functional accountability. •Plan and develop multiple short to medium term projects and contribute to long term initiatives planning. Lead moderate to complex projects as required by the business.

AECOM is the world&rsquo;s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Administration Manager

SUMMARYThe Administration Manager will aide in effectively managing and developing the Executive Support and Administration group to provide efficient, high-quality, executive and administrative support to the organization. This position requires a high level of stakeholder management, organizational and communication skills as well as tact, integrity, professionalism, resourcefulness, ability to prioritize and multi-task, excellent communication skills and the highest degree of confidentiality.&nbsp;PRIMARY RESPONSIBILITIES•Provide leadership support to the Executive Support and Administration team by aiding in creating, maintaining and executing policies and procedures to ensure smooth stakeholder support operation.&nbsp;•Collaborate with the senior manager and the team leaders to plan and execute strategies for the expansion of scope and growing the support functions, portfolio and the number of executives being supported.&nbsp;•Directly oversee the Senior EA League (SEAL) and manage the day-to-day operations of this group, including their stakeholders. &nbsp;•Support talent acquisition efforts and work closely with the transitions team for new roles and requirements.&nbsp;•Cultivate and manage relations with all executives and stakeholders supported by assigned teams.&nbsp;•Drive satisfaction through proactive engagement, communication, issue resolution, and partnership building with stakeholders.&nbsp;•Resolve complex operational issues associated with expense reporting, travel planning, meeting planning and execution, calendar management, timecard submissions, purchase orders, special projects and other administrative tasks being supported by the team.&nbsp;•Provide effective leadership to assigned staff members, ensuring all deadlines and deliverables are met with high quality and in a timely manner.&nbsp;•Be able to manage a team to drive the best results and provide the best customer services for both internal and external customers.&nbsp;•Define, measure and utilize metrics to improve performance of the team. Ensure adherence to the metrics agreed, standard operating procedures and quality standards&nbsp;•Promote a collaborative and service-oriented team culture focused on operational excellence&nbsp;•Develop training, mentoring and succession planning to upskill the talents&nbsp;•Recommend cross-functional process alignment and standardizations within functional accountability.&nbsp;•Plan and develop multiple short to medium term projects and contribute to long term initiatives planning. Lead moderate to complex projects as required by the business.&nbsp;

Administration Manager

About the Job

About the Company

AECOM

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