<p>The Executive Assistant is responsible for providing administrative support to one or more executives, performing day-to-day tasks such as coordinating diaries, preparing materials for meetings, organizing and managing data, and serving as a liaison with other departments. A valuable asset to the executive team, the Executive Assistant is expected to communicate effectively, display a strong sense of professionalism, resourcefulness, and the highest degree of confidentiality.</p><ul><li>Maintain diaries within the Executive’s preferences, applying understanding of the executive’s priorities, leniencies, and limits – helping him/her create a proper balance between commitments</li><li>Facilitate and manage the Executive’s accessibility and open lines of communication with internal and external networks</li><li>Provide structure and proper prioritization of day-to-day administrative activities including key events, travel, and action items</li><li>Create and maintain reports, spreadsheets, distribution lists, email groups, and other necessary documents and database in response to and in anticipation of executive's needs</li><li>Prepare and coordinate presentations</li><li>Drive and assist the staging of virtual and in-person events</li><li>Arrange domestic and international travel</li><li>Manage correspondence for and on behalf the executive</li><li>Practice collaboration with all levels within the company, develop effective networks with peers as well as external professional groups</li><li>Prepare and submit Executive’s expense reports aligned with service level agreements</li><li>Conduct research</li><li>Prepare and process departmental expenses and invoices for payment</li><li>Process purchase requests, purchase orders, invoice coding, vendor setup, and conduct accounts payable coordination</li><li>Practice confidentiality and maintain high standards of business ethics, ensuring strict compliance with company policies</li><li>Collaborate closely with peers to understand and enhance the value of the EA role</li><li>Perform other related projects and duties as assigned</li></ul>

<p>AECOM is the world&rsquo;s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.</p>

Executive Assistant

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AECOM

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