<h3>About the Transformations Community</h3><p>A Global Commons for Transformative Change: The <a href="http://transformationscommunity.org">Transformations Community</a> (TC) connects action-researchers who combine inquiry with action—testing new approaches, sharing learning, and building capacity for just and sustainable futures. With a global community of 6,000+, we convene international conferences, publish widely, and support sustainability initiatives that link knowledge with practice. Here is a <a href="https://transformationscommunity.org/tc-esg-2025-conference/#recap">video</a> of our most recent gathering, TC25 in Johannesburg.</p><p></p><p><strong>Role Overview</strong></p><p>We’re hiring a hands-on Associate Director of Operations to own TC’s internal operations end-to-end: people operations, portfolio/program management, project systems (ClickUp), fiscal coordination, and organizational rhythms. You’ll turn strategy into clear plans, keep the trains running on time, and help a globally distributed team work smoothly—with smart use of AI tools to streamline workflows.</p><p>You’ll report to the Executive Director and partner closely with initiative leads. This is a do-and-lead role: you’ll build light scaffolds, coordinate across programs, and step in directly where needed.</p><p><strong>Requirements</strong></p><h3>Responsibilities</h3><h3>1) People Operations &amp; Team Health</h3><ul><li>Lead hiring pipelines, onboarding/off-boarding, and contractor/consultant agreements.</li><li>Maintain role descriptions, SOWs, and a simple performance/feedback cycle.</li><li>Coordinate time tracking, capacity planning, and resourcing across initiatives.</li><li>Steward team norms (async practices, meeting hygiene, documentation, DEI &amp; care).<br></li></ul><h3>2) Portfolio &amp; Program Management</h3><ul><li>Translate strategy into quarterly/annual plans with milestones, owners, and KPIs.</li><li>Run portfolio reviews: risks, dependencies, budgets, and decision logs.</li><li>Stand up light monitoring &amp; learning loops (retros, after-action notes, dashboards).</li><li>Support initiative leads with scoping, critical paths, and go/no-go gates.<br></li></ul><h3>3) Systems &amp; Tooling (ClickUp Lead)</h3><ul><li>Own ClickUp architecture (spaces, templates, automations, permissions).</li><li>Drive adoption, training, and QA so tasks/roadmaps stay current and useful.</li><li>Integrate Google Workspace, Slack, Docs, and basic CRM/email tools as needed.</li><li>Use AI assistants (e.g., templating, summaries, automations) to reduce busywork.<br></li></ul><h3>4) Finance &amp; Admin (in coordination with fiscal sponsor/finance)</h3><ul><li>Track budgets vs. actuals at project and portfolio levels; flag variances early.</li><li>Coordinate vendor onboarding, invoices, and payment schedules.</li><li>Maintain a tidy contracts and compliance library (insurance, MOUs, data policies).<br></li></ul><h3>5) Org Rhythms &amp; Internal Communications</h3><ul><li>Run weekly team syncs, monthly planning/retros, and quarterly OKR reviews.</li><li>Keep a live ops calendar; send crisp written updates and decision notes.</li><li>Ensure key documents (playbooks, policies, templates) are current and discoverable.<br></li></ul><h3>Who We’re Looking For</h3><h3>Required</h3><ul><li>5–8 years in operations, program/portfolio or project management in a small/medium org or networked environment.</li><li>Proven experience leading cross-functional coordination and delivery (not just assisting).</li><li>ClickUp (or Asana/Notion) power user/admin: you’ve designed structures, templates, and automations.</li><li>Strong people ops fundamentals: hiring, onboarding, contracting, and feedback rhythms.</li><li>Excellent written communication; crisp facilitation; bias to clarify and close loops.</li><li>Comfortable working remotely across time zones; high reliability and follow-through.</li><li>Fluency with AI tools for ops (summaries, drafting, checklists, SOPs, lightweight analytics).</li><li>Background in sustainability, systems change, or research/practice communities.</li></ul><h3>Preferred</h3><ul><li>Nonprofit/fiscal-sponsor or grant-funded project experience; basic budgeting.</li><li>Change-management experience (standing up new systems and securing adoption).</li><li>Light data/BI skills (Sheets, Looker Studio) for simple dashboards.<br></li></ul><p><strong>Benefits</strong></p><p><strong>Location</strong>: Remote (U.S. time zones preferred). Collaborate with colleagues in Colorado, Hawaii, Canada, and Europe (schedule flexibility required).<br><strong>Type</strong>: Full-time (35–40 hours/week)<br><strong>Compensation</strong>: $70,000–$95,000 USD annually</p><p><strong>Work Environment &amp; Values: </strong>We value clarity, humility, responsiveness, and learning. We build scaffolds that support people as well as projects.</p><p><strong>Start Date</strong>: Immediate (flexible for the right candidate). Applications will be reviewed on a rolling basis, with interviews held shortly. </p><p></p><p></p><p></p>

<h3><strong>About the Transformations Community</strong></h3><p>A Global Commons for Transformative Change: The <a target="_blank" rel="noopener noreferrer nofollow" href="TransformationsCommunity.org">Transformations Community</a> (TC) connects action-researchers who combine inquiry with action—testing new approaches, sharing learning, and building capacity for just and sustainable futures. With a global community of 6,000+, we convene international conferences, publish widely, and support sustainability initiatives that link knowledge with practice. Visit our website to watch a recap of our most recent gathering, TC25 in Johannesburg: www.TransformationsCommunity.org</p><p>Vision: A world transformed into a regenerative and flourishing planet that is inclusive and just, aligned to and going beyond the Sustainable Development Goals (SDGs).&nbsp;</p><p>Mission: Rapidly co-create and amplify knowledge, learning, capacities, wisdom and networks for stewarding sustainable &amp; just transformations.</p>

Associate Director of Operations

About the Job

About the Company

Transformations Community