<div>Interested in joining a growing company where you will work with talented colleagues, enhance a supportive and energetic culture, and be part of the climate solution? At Energy Solutions, we focus on the big impacts. And we believe that market-based programs can be a powerful force to deliver large-scale energy, carbon, and water-use savings. Since 1995, we’ve harnessed that power to offer proven, performance-based solutions for our utility, government, and institutional customers.</div>Energy Solutions is currently seeking a Temporary Administrative Associate II to provide administrative support to our Business Services department, as well as reception duties for our Oakland office. The person filling this role must be flexible and adaptable to changing circumstances with patience and professionalism. Responsibilities include, but are not limited to: <ul><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Event Planning<ul><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Team Meetings (weekly/monthly)</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Team Building Events</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Offsite planning</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Birthday Card/Celebration Coordination</li></ul></li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Meeting Notes<ul><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Organizing and recording minutes</li></ul></li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Program Support<ul><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Organizing claim forms and sending to clients</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Assist with invoicing</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Update internal budget tracker</li></ul></li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Answer calls</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Owner of meeting space<ul><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Calendars</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Following up with reminder</li></ul></li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Travel coordinator</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Emergency preparedness coordinator</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Collaborate with Administrative Professionals Team to support company events</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Bench Strength for peers<ul><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Support other functional groups when peers are out of office</li></ul></li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Intermediate MS Office Suite proficiency and ability to learn Slack, etc.<ul><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Word/Excel/PowerPoint</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Support ad-hoc projects as directed by Operations team and supervisor </li></ul></li></ul> Minimum Qualifications: <ul><li style="font-size:14pt;font-family:'times new roman' , times , serif;">2-5 years of administrative experience in a fast-paced office environment</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Intermediate proficiency in the MS Office suite including Outlook, Word, Excel and PowerPoint (skills tests will be required during the interview process)</li></ul> Preferred qualifications:<ul><li style="font-size:14pt;font-family:'times new roman' , times , serif;">BA or BS degree in Business Administration or a related field preferred, but not required</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Business writing ability with strong spelling, punctuation, and grammar</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Exceptional time management, organizational, and multi-tasking skills with strong attention to detail</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Ability to work both independently and collaboratively while juggling competing priorities</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Demonstrates initiative, flexibility, accountability, and ownership of assigned tasks</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Must be able to learn and practice aseptic cleaning techniques throughout the office</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">A proven professional or personal commitment to the betterment of the environment and the reduction of GHGs is a plus but not required</li></ul> Compensation to commensurate with experience with the pay band of  $25 - $30/Hourly <div>Compensation is commensurate with experience and includes a generous retirement package. Energy Solutions provides an excellent benefits package including medical, dental and vision insurance, other pre-tax contribution plans and an Employee Stock Ownership Plan (ESOP).AI Use At Energy Solutions we believe in the importance of authentic interactions and equitable opportunities. We base our candidate selection on one’s own skills, knowledge, and experience. To ensure the integrity and fairness of our interview process, the use of artificial intelligence (AI) tools (including Generative AI) or other means to generate or assist with responses during interviews is strictly prohibited. This practice supports our commitment to create a transparent and equitable space where skills, knowledge and experience skills can truly shine.Equal Opportunity EmployerEnergy Solutions is an affirmative action-equal opportunity employer and prohibits discrimination and harassment of any type. We afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristics protected by law. Energy Solutions conforms to the spirit as well as to the letter of all applicable laws and regulations.Office Locations and a Remote WorkforceEnergy Solutions operates as a predominantly remote workforce with offices in  <a href="https://energy-solution.com/contact-us/">six different locations</a>. Employees who reside within 40 miles of an office (except New York) will be assigned to that location, though in-office attendance requirements may vary by team. At this time, we are not accepting applications from candidates residing in the following states: Delaware, Kentucky, Mississippi, Montana, Nebraska, North Dakota, and Wyoming.Background Check InformationInformation will be requested to perform the compulsory background check. A drug screen and authorization to work in the U.S. indefinitely are preconditions of employment. Energy Solutions is an equal opportunity employer.Reasonable Accommodations Energy Solutions is committed to providing access and reasonable accommodation for individuals with disabilities. If you require accommodations in completing this application, interviewing, and/or completing any pre-employment testing, or otherwise participating in the employee selection process, please email <a href="mailto:accommodation@energy-solution.com">accommodation@energy-solution.com</a>.<a href="https://energy-solution.com/wp-content/uploads/2023/07/ES-Privacy-Notice-for-Job-Applicants.pdf">Privacy Notice for Job Applicants </a>  </div>

Founded in 1995, Energy Solutions is an employee-owned clean energy consulting firm defined by innovation, value, quality and reliability. Our mission is simple&mdash;to positively impact the environment through market-based, cost-effective energy, carbon, and water management solutions. Our 100+ employees strive to fulfill this mission by providing our utility, government and commercial customers with clean energy policies, programs, and projects throughout the United States. Since our inception, Energy Solutions&rsquo; core commitment has been providing professional energy efficiency consulting services through our mission-based approach.

Administrative Assistant II (Oakland, CA - US)

<div>Interested in joining a growing company where you will work with talented colleagues, enhance a supportive and energetic culture, and be part of the climate solution? At Energy Solutions, we focus on the big impacts. And we believe that market-based programs can be a powerful force to deliver large-scale energy, carbon, and water-use savings. Since 1995, we’ve harnessed that power to offer proven, performance-based solutions for our utility, government, and institutional customers.</div>Energy Solutions is currently seeking a Temporary&nbsp;Administrative Associate II to provide administrative support to our Business Services department, as well as reception duties for our Oakland office. The person filling this role must be flexible and adaptable to changing circumstances with patience and professionalism.&nbsp;Responsibilities include, but are not limited to:&nbsp;<ul><li>Event Planning<ul><li>Team Meetings (weekly/monthly)</li><li>Team Building Events</li><li>Offsite planning</li><li>Birthday Card/Celebration Coordination</li></ul></li><li>Meeting Notes<ul><li>Organizing and recording minutes</li></ul></li><li>Program Support<ul><li>Organizing claim forms and sending to clients</li><li>Assist with invoicing</li><li>Update internal budget tracker</li></ul></li><li>Answer calls</li><li>Owner of meeting space<ul><li>Calendars</li><li>Following up with reminder</li></ul></li><li>Travel coordinator</li><li>Emergency preparedness coordinator</li><li>Collaborate with Administrative Professionals Team to support company events</li><li>Bench Strength for peers<ul><li>Support other functional groups when peers are out of office</li></ul></li><li>Intermediate MS Office Suite proficiency and ability to learn Slack, etc.<ul><li>Word/Excel/PowerPoint</li><li>Support ad-hoc projects as directed by Operations team and supervisor&nbsp;</li></ul></li></ul>&nbsp;Minimum Qualifications:&nbsp;<ul><li>2-5 years of administrative experience in a fast-paced office environment</li><li>Intermediate proficiency in the MS Office suite including Outlook, Word, Excel and PowerPoint (skills tests will be required during the interview process)</li></ul>&nbsp;Preferred qualifications:<ul><li>BA or BS degree in Business Administration or a related field preferred, but not required</li><li>Business writing ability with strong spelling, punctuation, and grammar</li><li>Exceptional time management, organizational, and multi-tasking skills with strong attention to detail</li><li>Ability to work both independently and collaboratively while juggling competing priorities</li><li>Demonstrates initiative, flexibility, accountability, and ownership of assigned tasks</li><li>Must be able to learn and practice aseptic cleaning techniques throughout the office</li><li>A proven professional or personal commitment to the betterment of the environment and the reduction of GHGs is a plus but not required</li></ul>&nbsp;Compensation to commensurate with experience with the pay band of&nbsp; $25 - $30/Hourly&nbsp;<div>Compensation is commensurate with experience and includes a generous retirement package. Energy Solutions provides an excellent benefits package including medical, dental and vision insurance, other pre-tax contribution plans and an Employee Stock Ownership Plan (ESOP).AI Use At Energy Solutions we believe in the importance of authentic interactions and equitable opportunities. We base our candidate selection on one’s own skills, knowledge, and experience. To ensure the integrity and fairness of our interview process, the use of artificial intelligence (AI) tools (including Generative AI) or other means to generate or assist with responses during interviews is strictly prohibited. This practice supports our commitment to create a transparent and equitable space where skills, knowledge and experience skills can truly shine.Equal Opportunity EmployerEnergy Solutions is an affirmative action-equal opportunity employer and prohibits discrimination and harassment of any type. We afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristics protected by law. Energy Solutions conforms to the spirit as well as to the letter of all applicable laws and regulations.Office Locations and a Remote WorkforceEnergy Solutions operates as a predominantly remote workforce with offices in&nbsp;&nbsp;<a href="https://energy-solution.com/contact-us/">six different locations</a>. Employees who reside within 40 miles of an office (except New York) will be assigned to that location, though in-office attendance requirements may vary by team. At this time, we are not accepting applications from candidates residing in the following states: Delaware, Kentucky, Mississippi, Montana, Nebraska, North Dakota, and Wyoming.Background Check InformationInformation will be requested to perform the compulsory background check. A drug screen and authorization to work in the U.S. indefinitely are preconditions of employment. Energy Solutions is an equal opportunity employer.Reasonable Accommodations&nbsp;Energy Solutions is committed to providing access and reasonable accommodation for individuals with disabilities. If you require accommodations in completing this application, interviewing, and/or completing any pre-employment testing, or otherwise participating in the employee selection process, please email <a href="mailto:accommodation@energy-solution.com">accommodation@energy-solution.com</a>.<a href="https://energy-solution.com/wp-content/uploads/2023/07/ES-Privacy-Notice-for-Job-Applicants.pdf">Privacy Notice for Job Applicants&nbsp;</a>&nbsp;&nbsp;</div>

Administrative Assistant II (Oakland, CA - US)

About the Job

About the Company

Energy Solutions

Similar Jobs

Project Administrative Assistant

Project Administrative Assistant

Administrative Assistant

Administrative Assistant

Executive Administrative Assistant

Executive Administrative Assistant

Administrative Assistant I (Boston, MA - US)

Administrative Assistant I (Boston, MA - US)

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Associate II (Portland, OR - US)

Administrative Associate II (Portland, OR - US)

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant